ORADO Athletes Privacy Policy

Introduction

The Oceania Regional Anti-Doping Organization collects personal information from athletes and other persons where this information is necessary and appropriate to conduct its anti-doping activities under the World Anti-Doping Code (Code)  

This Privacy Policy records how ORADO  (including its employees and partners) processes and protects Personal Information, in accordance with World Anti-Doping Agency (WADA) requirements, in particular the International Standard Protection of Privacy and Personal Information 2021 (ISPPPI).  

Authority for collecting information  

Collection of personal information is authorised under the WADA Code. Such authorisation includes the collection of personal information from Athletes who are minors (children). In some instances, supply of the information is mandatory, for instance:

  • Supply of whereabouts information by the Athlete is mandatory. Failure to supply the information may result in the athlete committing an anti-doping rule violation.
  • Supply of personal information is necessary for an athlete to obtain a Therapeutic Use exemption. Failure to supply necessary personal information is likely to result in an application being declined.

Personal Information

Personal Information is any information about an identifiable individual, and includes:  

  • Identity information (name, birth date, contact information, sporting affiliations, gender, sport and performance data, level of competition);  
  • Doping Control Information (sample collection, laboratory analysis, anti-doping test results, investigations and results management, disciplinary hearings, appeals and sanctions);
  • Athlete Biological Passport Data;  
  • Education completion information;  
  • Therapeutic Use applications and exemptions;  
  • Whereabouts information (competition locations, travel locations, regular activity venues); and  
  • Personal details and contact information relating to other persons, such as medical professionals and others working with, treating or assisting an athlete in the context of anti-doping activities.

Sensitive Personal Information is Personal Information relating to an individual’s racial or ethnic origin, commission of offences (criminal or otherwise), health (including information derived from analysing an athlete’s samples or specimens, medication information), and biometric and genetic information.  Sensitive Personal Information will only be processed with an Athlete’s express consent.  

Purpose of Collection

Personal Information is collected by ORADO for the purpose of performing our anti-doping activities. These activities include collecting whereabouts information, conducting testing, performing results management, determining whether use of a prohibited substance or prohibited method is limited to a legitimate and documented therapeutic purpose, educating participants on their rights and responsibilities, conducting investigations related to potential anti-doping violations. Personal Information collected will only be used for anti-doping purposes and ORADO will process only the Personal Information relevant and necessary for the specific activity.

In some circumstances (e.g., sample collection) a refusal to provide the Personal Information required by ORADO, will amount to an anti-doping violation (e.g., evading, refusing or failing to submit to sample collection), which may impact your ability to compete in your sport and may amount to a violation of the code and could invalidate competition results.  

In limited circumstances (e.g., to conduct proceedings involving suspected anti-doping violations), ORADO may process personal information event though an Athlete has refused to grant (or has withdrawn) consent for ORADO to process their Personal Information.

Collection of Personal Information

Personal Information collected by ORADO will be collected in accordance with the provisions of the ISPPPI, including from:  

  • Athletes directly;  
  • Publicly available sources; and/or
  • Third parties (with the athlete’s consent or otherwise in compliance with the the ISPPPI).

Specific examples of sources of Personal Information include:  

  • The Athlete Whereabouts Programme;
  • Therapeutic Use Exemption applications;
  • Online / Phone Supplement Checks;
  • Testing programmes;
  • Sample collection;
  • Sports Anti-doping educational activities;
  • Surveys and quizzes;
  • Third party providers (including other Anti-Doping Organisations);
  • Learning Management System records; and
  • The Speak Out programme.

Information obtained through use of website

In addition, ORADO may collect personal information through use of its website. If you contact ORADO DCPM Quintyn Stephen on quintyn@oceanianoc.org your details for any services on orado.org, we may ask for your name, postal address, e-mail address and role in sport (e.g., athlete, coach, NSO etc.). Information collected through the website will be used for ORADO’s anti-doping activities including allowing us to process your request and provide you with the best possible service

Disclosure of Personal Information

Personal information collected by ORADO may be shared with WADA (including on the WADA Anti-Doping Administration & Management System (ADAMS)), other Anti-Doping Organisations or sample collection agencies, International Federations and National Sports Organisations, the Oceania National Olympic Committee or Oceania Paralympic Committee in accordance with the Code for anti-doping purposes (including in relation to our anti-doping education programs). The information may also be provided to other agencies if required by law.  

ORADO may also share your Personal Information with Third Party Agents, including service providers, in connection with performing our anti-doping activities.  

ORADO ensures that where Personal Information is disclosed to any third party, any such disclosure complies with the requirements of the ISPPPI and the Privacy Act (including specific requirements in circumstances where Personal Information is disclosed to a party outside of ORADO) and that the appropriate security measures are in place to protect your Personal Information.  

Protecting your Personal Information

We appreciate the sensitive and confidential nature of the Personal Information we collect at ORADO and we have put in place various security measures to ensure Personal Information collected by us is as safe as possible.

We operate and protect our systems with the use of, but not limited to, firewalls, limited access to information, use of passwords and encryption and such other technologies to help keep information private and secure. The internal procedures of ORADO cover the storage, access, disclosure, retention and destruction of your information, to ensure compliance with the ISPPPI (including where Personal Information is disclosed to a third party).  

Retention of Personal Information

Personal information will only be retained where it remains relevant to fulfilling ORADO’s obligations under the Code or as required by other legislation. It will be retained for the periods of time as set out in Annex A to the ISPPPI or other relevant legislation.

Once Personal Information no longer serves the above purposes, it will be deleted and destroyed.  

Rights of access and correction

Athletes have rights (pursuant to the ISPPPI) of access to, and correction of, Personal Information, and can request that ORADO deletes or restricts processing of Personal Information.  

Any request should be submitted to ORADO’s Doping Control Program Manager. (see contact details below).  

Complaints Process  

If an Athlete is concerned that their Personal Information is not being processed in accordance with the ISPPPI, concerns can be raised directly with ORADO’s CEO (see contact details below).

In circumstances where concerns raised with ORADO have not been satisfactorily resolved, athletes are also able to file a complaint with WADA.

ORADO DCPM Contact Details

ORADO’s DCPM can be contacted:  

ORADO NADO Relations & Services Manager Contact Details

ORADO’s NRSM can be contacted:

We welcome your views about our website and our Athlete Privacy Policy. If you would like to contact us with any queries or comments, please send an email to the ORADO DCPM

ORADO TUE Form

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